Why Onsite Particle Counting Makes Sense

Jim Fitch, Noria Corporation

With the widespread use of plant-level particle counters, maintenance organizations are becoming more sophisticated and skilled in the management and control of oil cleanliness. This has led to the discovery of a host of new tactics and practices that involve combining the particle counter with other important onsite oil analysis tools and methods.

Contamination can be defined as any unwanted substance or energy that enters or contacts the oil. Contaminants can appear in many forms, and can be highly destructive to the oil, its additives and machine surfaces. It is often overlooked as a source of failure because its impact is usually slow and imperceptible yet, given time, the damage is analogous to eating up the machine from the inside out. While it is not practical to attempt to eradicate contamination from in-service lubricants, control of contaminant levels within acceptable limits can be accomplished and is vitally important.

Contaminants such as particles, moisture, soot, heat, air, glycol, fuel, detergents and process fluids are commonly found in industrial lubricants and hydraulic fluids. However, particle contamination is typically recognized as the most destructive to the oil and machine, which explains why the particle counter is the most widely used instrument in oil analysis today. Additionally, the central strategy to its success in reducing maintenance costs and increasing machine reliability is proactive maintenance.


Figure 1. How the use of a filter and changing conditions influence particle count trends.

Implementing a Proactive Maintenance Strategy
While the benefits of detecting abnormal machine wear or an aging lubricant condition (which can be achieved with oil analysis programs) are important, they should be regarded as low on the scale of importance when compared to the objective of failure avoidance. This is achieved by treating the causes of failure, and not simply the symptoms, and is additionally the foundation of the popular practice known as proactive maintenance. In fact, the only effective way to obtain simple solutions to complex machine maintenance problems is through proactive maintenance.

Whenever a proactive maintenance strategy is applied, three steps are necessary to ensure its benefits are achieved. Because proactive maintenance, by definition, involves continuous monitoring and controlling of machine failure root causes, the first step is to set a target, or standard, associated with each root cause. In oil analysis, root causes of greatest importance relate to fluid contamination (particles, moisture, heat, coolant, etc.).

However, the process of defining precise and challenging targets (such as high cleanliness) is only the first step. Controlling the fluid's conditions within these targets must then be achieved and sustained. This is the second step and often includes an audit of how fluids become contaminated and then systematically eliminate these entry points. Better filtration and the use of separators are often required.

The third step is the vital action element of providing the feedback loop of an oil analysis program. When exceptions occur (such as over target results), remedial actions can then be immediately commissioned. Using the proactive maintenance strategy, contamination control becomes a disciplined activity of monitoring and controlling high fluid cleanliness, not a crude activity of trending dirt levels.

Finally, when the life extension benefits of proactive maintenance are flanked by the early warning benefits of predictive maintenance, a comprehensive condition-based maintenance program results. While proactive maintenance stresses root cause control, predictive maintenance targets the detection of incipient failure of both the fluid's properties and certain machine components. It is this unique, early detection of machine faults and abnormal wear that is frequently referred to as the exclusive domain of oil analysis in the maintenance field.


Figure 2. Particle trends are compared to ferrous density analysis to reveal gear oil problems. Dashed line indicates when condition begins.

Managing Particle Contamination
There is no single property of lubricating oil that challenges the reliability of machinery more than suspended particles. It would be no exaggeration to refer to suspended particles as a microscopic wrecking crew. Small particles can ride in oil almost indefinitely, and because they are not as friable (easily crumbled) as their larger brothers, the destruction can be continuous.

Many studies have proven, with convincing evidence, the greater damage that is associated with small particles. Still, most maintenance professionals have misconceptions about the size of particles and the associated harm caused.

These misconceptions relate to the definition people generally apply to what is clean oil versus dirty oil. And it is this definition that influences the setting of appropriate target cleanliness levels for lubricating oils and hydraulic fluids. The process is not unlike a black box circuit.

If a change to the output is necessary (longer and more reliable machine life) then there must be a change to the input (a lifestyle change; for example, improved cleanliness). For instance, it is not the monitoring of cholesterol that saves humans from heart disease, instead it is the things we do to lower the cholesterol. Therefore, the best target cleanliness level is one that shows a marked improvement from historic levels.

While there are numerous methods used to arrive at target cleanliness levels for oils in various applications, most combine the importance of machine reliability with the general contaminant sensitivity of the machine to set the target.

There are many expensive ways to achieve clean oil, but experience has taught us the wisdom of contaminant exclusion - treating the cause and not just the symptom. By effectively excluding the entry of contaminants and promptly removing contaminants upon entry, the new cleanliness targets are frequently achieved. Concerns that filtration costs will increase are not often realized due to the greater overall control, especially from the standpoint of particle ingression.


Figure 3. Viscosity trends are compared to particle trends to identify crankcase lubrication problems. Dashed line indicates when condition begins.

Particle Counting: The "Invisible" Filter
Engineers learn that controlled systems are those that have feedback loops. In proactive maintenance, this is the monitoring step (particle counting). If this takes place on a frequent enough basis, not only is proactive maintenance achieved but a large assortment of common problems can also be routinely detected. Therefore, particle counting is an important catch-all type of test. Because of the obvious value, it is not uncommon to find organizations testing the cleanliness of their oils as frequently as weekly.

Routine particle counting has a surprising impact on achieving cleaner oils. When the cleanliness of oils is checked and verified on a frequent basis, a phenomena known as the invisible filter occurs, which is analogous to the saying, "What gets measured gets done."

Because a great deal of dirt and contamination that enters oil often comes from careless practices of operators and crafts personnel, the combined effect of monitoring with a modicum of training can go a long way toward achieving cleanliness goals.

The following are common proactive and predictive maintenance uses of an onsite particle counter:

Proactive Maintenance
  • Routinely verify that in-service oils are within targeted cleanliness levels.

  • Check the cleanliness of new oil deliveries.

  • Quickly identify failed or defective filters.

  • Confirm that seals and breathers are keeping contaminants out.

  • Confirm that systems are properly cleaned and flushed after repair.

  • Confirm that new machines are cleaned and flushed before use.

  • Identify the use of dirty top-up containers and poor maintenance practices.

  • Identify the timing for filter cart use.

Predictive Maintenance
  • Identify early-stage abnormal machine wear with quick confirmation by repetition.

  • Identify the location and source of abnormal wear by multipoint isolating methods.

  • Verify the effectiveness of corrective maintenance and botched repair jobs.

  • Monitor machine break-in wear generation.

  • Identify abnormal rust and corrosion products in the oil.

  • Assist in confirming machines are balanced and aligned.

  • Permit more on-condition laboratory oil analysis.

  • Serve as an effective screen for wear debris analysis.

The Choice Is Yours
Many different types of automatic particle counters are used by oil analysis laboratories. There are also a number of different portable particle counters on the market (more than 10). The performance of these instruments can vary considerably depending on the design and operating principle. Particle counters employing lasers are widely used because of their ability to count particles across a wide range of sizes.

Pore-blockage-type particle counters have a more narrow size range sensitivity; however, they are popular because of their ability to discriminate between hard particles and other impurities in the oil. When good procedures and practices are followed, both types of particle counters provide value and effectiveness in maintenance applications.

Figure 1 shows how particle count trends vary depending on the machine application and the presence of an onboard filter. Because particle counters monitor particles in the general size range controlled by filters, equilibrium is usually achieved. For example, particles entering the oil from ingression minus particles exiting from filtration will leave behind a steady-state concentration. When filters are properly specified and ingression is under control, this steady-state concentration will be within the cleanliness target.

For systems with no continuous filtration, such as a splash-fed gearbox, the equilibrium is not effectively established (there is no continuous particle removal), which causes the particle concentration to be continuously rising. However, contamination control can still be achieved by periodic use of portable filtration systems like a filter cart.

By combining the use of a particle counter with other onsite oil analysis tools, particle count trends can be more effectively interpreted. Figure 2 shows how particle count trends from a circulating industrial gearbox can be monitored and interpreted when ferrous density analysis is added as an exception test.

Ferrous density analysis instruments are sold by several suppliers. Figure 3 shows how particle trends can be compared to viscosity trends to reveal a host of crankcase lubrication problems.

Training - The Key to Success
Like most activities in oil analysis and maintenance technology, success in particle counting and contamination control requires education and skill development. Unless maintenance professionals have an understanding of the purpose and goals of oil analysis, and are literate in the language of oil analysis, they cannot be expected to carry out its mission.

This is accomplished through a liberal amount of training and education. Additionally, this should not be concentrated on a single individual but should be spread out to all those who benefit from and contribute to machine reliability. In fact, training and education should occur at several different levels including crafts personnel, operators, engineering and management.

Implementing the Plan
Once these fundamentals are in place, oil analysis can move forward enthusiastically, beginning with the development of its mission and goals. And instead of indifference to oil analysis exceptions, rapid-fire corrections can be carried out and measures can be taken to preempt their reoccurrence. In time, unscheduled maintenance becomes rare and oil analysis exceptions are few as the idealized machine operating environment becomes controlled.

Finally, as the many elements of oil analysis and proactive maintenance merge together into a cohesive maintenance activity, the benefits should not be allowed to go unnoticed. Unlike many applications of new technology, proactive maintenance seeks non-events as its goal and reward. These non-events include oil that continues to be fit for service, machines that don't break down, and inspections that don't need to be performed.

This quiet existence is the product of a highly disciplined activity but, at times, can be misunderstood by the casual observer as unnecessary. Therefore, the close association of the activities of proactive maintenance with the benefits of proactive maintenance must be measured, monitored and displayed for all to view. 


1. J.C. Fitch. Oil Analysis For Maintenance Professionals (Coursebook), Noria Corporation, 1998.
2. D.D. Troyer and J.C. Fitch. "An Introduction to Fluid Contamination Analysis, P/PM Technology," June 1995.

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About the Author

Jim Fitch, a founder and CEO of Noria Corporation, has a wealth of experience in lubrication, oil analysis, and machinery failure investigations. He has advise...